Scheduling a Recital
The following information applies to student recitals:
- To select a recital date and time, complete an on-line electronic Recital Request Form.
- Select your date according to the availability of Kresge Recital Hall, Mellon Institute or Alumni Concert Hall. To avoid possible conflicts, check the concert AND venue calendars showing scheduled performances or ensemble rehearsals, and other events that are happening in the halls.
- The dates you choose must be verified and approved by BOTH your teacher and your accompanist before you submit the form. Please follow the guidelines in the Recital Accompanist Policy when choosing your pianist.
- The following table shows the earliest eligibility to request required student recitals through the entire 2018-19 school year:
Grad II & Seniors 10/3/2018 Grad I AMS & Artist Diploma 10/4/2018 Juniors (1/2 recital) & Sophomores (strings)** 10/5/2018
**(choose your recital partner before you schedule the recital)
Please NOTE: If you are interested in scheduling an early recital (Oct 1 – Nov 30), you may complete an electronic form now. We will accept forms only with dates in this period. Otherwise, please plan on scheduling on one of the dates in early October.
Before scheduling, please keep the following in mind:
- Your recital may not coincide with major School of Music events. This rule applies to ensemble concerts, major productions and performances, and faculty recitals.
- The months of November/December and April/May are strictly reserved for required degree recitals only.
- Recitals may not for any reason be canceled within four (4) weeks of the date scheduled. (i.e. a March 1 recital cannot be canceled after February 1). The SoM is sensitive to the fact that during a typical school year, personal and family situations will sometimes necessitate postponement or complete cancellation of a student recital. In this instance, the notification by a student to this effect will be taken under advisement on a case-by-case basis.
- Each recitalist is responsible for arranging for a page-turner, if needed. Recital crew members (ushers and recording engineeres alike) are not available to turn pages during recitals.
- Juniors: Choose your recital partner before you secure a date. Your degree requirement as a junior is one half a recital.
Recital Dress Rehearsals
Dress rehearsals can be scheduled within one month of the scheduled recital. Graduate and Senior Pianists will be given (2) rehearsals each 2 hours in length. Junior Pianists will be given (2) rehearsals each 1 hour in length. Pianists should contact our piano technician, Peter Stumpf (email@example.com) to schedule a tuning prior to your recitals. All other Grads (including 1st year graduate strings) and Seniors will be assigned (1) rehearsal of 2 hours in length and Juniors & Sophomores will have (1) dress rehearsal of 1 hour in length. Please contact the Director of Operations to schedule these rehearsals.
Recital Reception Policy
Should you decide to host a reception following your recital, please follow these guidelines and rules:
- A reception may last no longer than an hour beyond your recital. Recital crew members are in charge of the recital space and will inform you of time limitations.
- You are responsible for the reception area – leave it clean and free of debris.
- A simple fare of cookies, fruit, etc. works best in our limited space. More complex menus may involve moving your reception to a location other than College of Fine Arts spaces. Keep in mind that no refrigeration is available and alcoholic beverages are strictly prohibited.
- All receptions will be scheduled in the upper Great Hall.
Printed Program Request
Using the template found on the Inside Music, fill in all information to be printed in your program:
- Selections to be performed (in order and including movements)
- Composers’ full names and dates of birth/death
- The name of our accompanist (if applicable)
- Additional performers (if applicable)
- Your studio professor’s name
- Your anticipated degree and year of graduation
- Placement of the intermission (if applicable)
- It is the performer’s responsibility to proofread for errors and ensure the accuracy of information
- Please note: Translations are not included in the programs for voice recitals, but are required and are the responsibility of the recitalist
Students sharing a recital should submit one completed program template.
When complete, submit the Recital Program Template in Microsoft Word to the Marketing and Communications Office by using the Program Submission Form. Said form will be automatically sent to you 21 absolute days prior to your recital, after you have successfully submitted your initial request form. Please reach out to Ms. Emily Rybinski-Benish if you did not receive the form (21 days before your recital).
Recital program templates are due at least two weeks prior to your scheduled recital date. This means that you have up to a week to turn in your template from the date of the email. However, you are more than welcome to have the program ready for submission using the template, prior to receiving any notifications about the submission form.
Program templates received after the designated deadline will not be guaranteed and may result in the student being responsible for printing and delivering. Printed programs are delivered to a secured pick up point for assigned ushers to deliver to the performance venue.
Students can utilize the CRAM Guide for general word-processing and specifically for things relating to music and music programs and listings.
Students can find and fill out recording request forms at Recording Services. Forms should be submitted at least three weeks prior to your recital/performance. The recording fee will be charged directly to your student account or may be paid by check.
The option to have your recital recorded is built into the initial request form. You do not need to submit a separate request for recording services if you had already done so, when scheduling your recital. Please reach out to Mr. Rich Kawood at firstname.lastname@example.org if you need further clarifications.
The marketing and communications (M/C) office is responsible for all marketing, communications and public relations for the School of Music. This guide has been designed to assist students and faculty in understanding the types of resources available through the School of Music for the marketing and promotion of all School of Music student recitals to the campus and greater Pittsburgh community. Only recitals that have a confirmed date, time and location will be accepted for promotion.
As long as you have submitted your updated biography, and requested your recital through the main resource request form, the M/C office will have the basic amount of information to create a website calendar listing.
Additional information required - more than 2 weeks prior to the recital date, as detailed, prompted and captured in the automated follow-up Program Submission form:
- Student Name and instrument
- Studio faculty name(s)
- Degree/Certificate that is being sought
- Recital date, time and location
- Accompanist’s name – if applicable
- Guest artists names and instrument(s) – if applicable
- Repertoire to be performed
- Short biography & headshot - if available
- Headshot = Jpeg files only. Needs to be at least 72 DPI (dots per inch) and 446 pixels wide x 370 pixels tall
- Anecdotal information about the recital (Are new works being performed? Are there special collaborations involved in the recital?)
Complete details can be found in the Recital Marketing & Promotion PDF.
If a student wishes to cross promote via their social media network with the School of Music, please make sure that your Facebook Page/Personal Page has “liked” the School of Music’s Facebook Page (also tagging the School’s Page) and that you include the School’s Twitter handle in tweets. The M/C office will repost as many posts & tweets as possible in the weeks and days leading up to a recital.
SUMMARY OF STEPS
You are to complete the steps in the following order:-
1. Start of Semester: Bio Submission Form
- updates the database with your latest short bio for future website listings.
2. Planning Stages: Room Availabilities Calendar
- consult calendars to ensure venue availability. remember to watch out for adjacent halls, other major School of Music events and rehearsal / warm-up time prior to recital.
3. Recital Booking Eligibility Timeline: Resource Scheduling Form
- allows you to book venues, fill out recital information, and request for recording or technical services
4. Three Weeks Before Recital: Follow-up Form
- follow instructions within email that you'll receive 21 days before the recital date. the form will ask for publicity and program information that you can prepare beforehand.